Division of Student Affairs - Emergency Fund

The Dean of Students office within the Division of Student Affairs at Virginia Commonwealth University manages the VCU Student Emergency Fund.

Designed to provide one-time financial assistance with unexpected emergency expenses, the goal of the VCU Student Emergency Fund is to prevent one emergency or unexpected expense from derailing a student’s progress toward a degree. Priority will be given to students whose tenure at the university may be at risk due to an emergency situation.

The fund is designated to offset a short-term financial need and is not intended to replace or supplement financial aid. Long-term needs can be addressed by meeting with the Dean of Students office or Financial Aid to determine available options. Please note funds may count as income, may be subject to federal and/or state taxes and may affect your financial aid package.

The funds do not need to be repaid. We do encourage students, when they are able, to pay the deed forward.

Who is Eligible
Students must meet the following criteria to be eligible for funds through the VCU Student Emergency Fund:

  • The student is a currently enrolled, full-time, degree-seeking student who is attending courses at VCU during the semester/session when the emergency funds would be awarded, with a cumulative GPA of 2.0 or higher.
  • The student has experienced a recent financial hardship resulting from an unexpected, unforeseen and urgent emergency incident. The financial need must be likely to have a direct and foreseeable impact on the student’s academic success at the university.
  • The student has demonstrated a good faith effort to pursue and utilize other funding options, resources, and eligible programs (e.g. insurance, free or low-cost services readily available, roommates, relatives).
  • The student must fully complete the VCU Student Emergency Fund application and provide all supporting documentation of the financial hardship. Additional documentation may be required upon review of the application.

Examples of What is Covered
The following indicate examples of what may be covered through the VCU Student Emergency Fund. This list is neither exhaustive nor a promise that the following situations guarantee financial support as funds are limited and each need is reviewed on a case by case basis.

  • Academic supplies (books, technology, etc. not included in tuition and fees)
  • Replacement of essential personal belongi * ngs or temporary housing needs
  • Medications and other costs related to emergency medical care
  • Safety needs (i.e., changing a lock)
  • Replacement of essential personal belongings or emergency housing needs, due to fire, theft or natural disaster
  • Emergency childcare costs Other allowable expenses will be considered on a case by case basis

Examples of What is Not Considered

  • Tuition
  • Regularly anticipated fixed, recurring expenses (i.e., rent, utilities, etc.)
  • Parking permits or tickets.
  • Penalties, fines, tickets, alcohol and drug related offenses, legal counsel/fees/ penalties, jail bonds, or other expenses mistakenly incurred or preventable expenses.
  • Non-essential utilities (i.e. cable), household or furniture costs not related to damage or theft
  • Costs for entertainment, recreation, non-emergency travel or other non-essential expenses
  • Other anticipated expenses

Additional Details
Funds are typically limited to $500.00.
The method of disbursement for approved applications will be determined on a case by case basis. Students may be required to meet with a member of the Dean of Students office to discuss their application.
Students may be required to submit information indicating how the funds have assisted them.

Point of Contact
Office of Student Advocacy
Division of Student Affairs
901 Floyd Ave.

Anticipated Total

Anticipated total amount over the full term of this award.


Supplemental Questions
  1. Do you have an outstanding balance and/or owe VCU any funds?
  2. Date funds are needed by
  3. What is the amount you are requesting?
  4. In detail, how will the emergency funds be utilized?
  5. What factors contributed to this becoming an emergency?
  6. All submissions MUST include a detailed explanation of your extenuating circumstances. This is required before any request can be considered for approval. You must include official documentation of the emergency circumstance and official documentation of the expenses you are requesting funds for as outlined in your statement of explanation. Submissions with no documentation will be automatically denied. Rent: Lease agreement and a rent payment history (both including the name of the student on the paperwork) Utilities: Current utility statements and a utility payment history (both including the name of the student on the paperwork) Food: Written documentation of why the student is food insecure and why UNCG/Community resources are not meeting needs (Spartan Open Pantry, local food banks, food stamps). A letter of support may be written as documentation from a coach, mentor, teacher, family member, etc. A letter of support must also be provided from a coach, mentor, teacher, family member, etc. that explains why food resources are needed Loss of Income: Letter from employer explaining employees’ status (as laid off, furloughed, loss of work hours, etc.) and pay stub history showing previous and current earnings. The student must provide documentation of how the loss of income has impacted their financial status (i.e. bills that are unable to be paid, with documented bills attached to the application). Loss of Items: Police report indicating what items were stolen/damaged and when and documentation of costs of replacement items Prescriptions: Bill/quote from pharmacy showing student’s name on paperwork along with prescription cost
    • Please upload a copy of your current budget. If you do not have one, we will meet with you to create one.
    • Please upload your documentation related to how the funds will be used.
    • Please upload your documentation related to the incident.
  7. By completing this form and checking the box below you certify that all of the information reported to qualify for emergency financial assistance is complete and accurate. Any discrepant information found as a result will be cause for the denial or repayment of financial assistance provided. Providing false or misleading information may result in referral to the Office of Student Conduct and Academic Integrity.
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